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Business relocation is always a big job and has to be strategically planned well. There are just so many things to think about when you move office; which is precisely why, for some, relocation is considered one of the most stressful experiences of life! However, it does not need to be that way; you can break a business relocation down into a series of fairly simple tasks and steps. It will take a little work but if you are properly prepared and know what to expect, your move will go smoothly and without a hitch. This article is going to cover some of these steps, and by the time you’re finished reading this article, you’ll be ready to start preparing for a business move!
The first thing that you need to do before even beginning the move is to select a good moving company. As with any task, you should only hire an experienced moving company. A professional company knows what they are doing and won’t cost you more than they have to. Moving companies will usually offer a free quote on their services, so that’s definitely something to look into. You can also ask people that have recently used a moving company for their opinions.
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After you get several quotes, you can set up time slots with the company you are thinking of hiring. This will allow them to come and move your offices or other facilities. Usually businesses have an idea of how long they will need to relocate employees. Therefore, you can adjust the timeframe of the move to meet with your deadline.
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After you’ve chosen a company, you will need to make sure that your employees are aware of the move. You need specialized employees for a business relocation. For example, if you move your production to another part of the country, you will need to train your entire work force. It would be terrible if you had to train everyone new. It would be worth it if you had an employee assigned each month to train those who would be relocating.
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When small businesses relocate, it is usually because the owner wants to move with the company. If the company is growing and expanding, then this might be the best option for you. However, it can take a bit of time to arrange the physical location of your new company when the owner leaves. This can create confusion within the company, so it is important for you to take all the time you need to finalize your arrangement. A good rule of thumb is to confirm with the company approximately a month before the move.
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When you have arranged to have your entire company relocated, then you need to focus on finding a new office. The current office should be turned over to your employee, who will then take the space with him. The office space that you have already secured for the move should be left in the same condition as the previous office. Make sure everything is intact, including the supplies and furniture. You should make note of any damage done to the area. This will be required when the company has to submit an insurance claim for the damaged office equipment.
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Before you can start the actual moving process, you will need to get a copy of the employee’s move-in announcement. Contact your employees and give them instructions on how they can make use of the boxes in your possession. Make sure you get a copy of the signed relocation policy from your previous company. You will want to keep this policy as a backup so that you do not have to worry about what happens to anything in the boxes during the moving process.
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While your employees are preparing their things for the move, you can also start thinking about what changes you would like to make to your office as well. Perhaps you would like to change the layout and increase the work space in order to make the workspace more comfortable for your employees. You will also need to plan out a new layout for your office space if you decide to relocate to a different city or state. Think about what you and your employees will need in order to move to the new location. Once you have finalized all of the details, you can begin the actual move.